Privacy Policy

We may collect your name, email address, phone number, country or region, organization name, job title, and preferred contact method.

We may collect entry names, recognition fields, applicant details, biographies, brand descriptions, product information, salon or company profiles, service descriptions, websites, public links, images, supporting documents, statements of merit, and related submission materials.

Where applicable, we may collect and display information related to recognition records, such as entry name, recognition field, distinction level, award year, country or region, certificate reference, registry status, approved wording, and public profile information.

For ceremonies, dinners, presentations, or regional events, we may collect guest names, seating information, organization details, dietary or access requirements where provided, ticket or invitation information, photos, videos, and event participation records.

We may collect information you provide when contacting us, requesting support, asking questions, submitting media or partnership enquiries, requesting asset guidance, or communicating with IBA or authorized representatives.

We may collect technical information such as IP address, browser type, device information, operating system, pages visited, referral source, approximate location, cookies, analytics data, and interaction data.

Regional representatives or service partners may receive information necessary to support entry guidance, applicant communication, event coordination, local services, or regional administration.

We may share information with vendors supporting website hosting, data storage, form processing, email communication, payment processing, analytics, event management, design, printing, translation, media production, or administrative services.

Information may be accessed by individuals or teams involved in entry administration, review coordination, registry preparation, certificate reference handling, or brand guide support.

For ceremonies, dinners, presentation events, or media moments, relevant guest or organization information may be shared with venues, event partners, security, media providers, photographers, videographers, or logistics providers where needed.

We may share information with legal, accounting, compliance, or professional advisors, or disclose information when required by law, legal process, governmental request, or to protect rights and safety.

Our website may use cookies, pixels, analytics tools, and similar technologies to operate the website, remember preferences, understand usage, improve content, measure performance, and support security.

Users may manage cookies through browser settings. Disabling cookies may affect certain website functions.

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IBA operates with an international audience. Information may be processed, stored, or accessed in countries or regions other than where the user is located. Data protection laws may differ between jurisdictions.

Where required, we seek to use reasonable safeguards for international processing and transfers, subject to applicable laws.

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including entry administration, recognition records, registry references, event records, legal compliance, dispute resolution, and legitimate administrative needs.

Recognition records, certificate references, and registry information may be retained for historical, verification, archival, and official record purposes.

We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of transmission or storage is completely secure. We cannot guarantee absolute security.

We may send administrative messages related to entries, recognition, registry, events, brand guide support, enquiries, or services.

Where permitted, we may also send updates about IBA programs, announcements, events, or opportunities. You may opt out of promotional communications where applicable, but we may still send necessary administrative communications.

The IBA website and services are intended for business, professional, institutional, and industry-related use. They are not directed to children. We do not knowingly collect personal information from children without appropriate consent where required by law.

Our website may link to third-party websites, platforms, payment processors, social media pages, event partners, media pages, or public databases. We are not responsible for the privacy practices or content of third-party websites. Users should review the privacy policies of those third parties.

IBA may work with authorized representatives, regional service partners, or local support organizations. These parties may collect or process information in connection with entry support, document preparation, translation, applicant communication, regional events, payment support, or local services.

Where a representative provides separate services, their own terms and privacy practices may also apply. Applicants should review any separate notices provided by the representative.

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last Updated” date. Continued use of the website or services after updates indicates acknowledgement of the revised Policy.